Tuesday, 01:18, 23 September 2014

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AWACS

(Advice of Wrong Account for Automated Credits Service)

AWACS is a fast and efficient electronic messaging service allowing banks to notify service users of any changes to a Bacs Direct Credit payment, providing them with the information needed to help maintain their payments database. For example when-
- the incorrect beneficiary account details are supplied in the payment and the receiving bank is able to identify the correct account
- an account has been transferred to a new bank or building society using the Current Account Switch Service.


How it works

Changes are passed to service users electronically via the Bacs service using AWACS advices, speeding up the process and improving accuracy for notification of incorrect account details for Bacs Direct Credit payments. These AWACS advices are made available in the form of reports.

There are two ways in which you can receive AWACS reports:

  • Automatic updates
  • Manual updates


Automatic updates

There are a number of benefits in receiving AWACS advices directly to your system:

  • A streamlined process ensuring that the information is provided to you in a consolidated and consistent way eliminating errors caused by manual input.
  • No additional administrative costs associated with keying them in or delays caused by printing reports. You can simply feed the information directly into your database.
  • Speedy notification of correct account destination details resulting in amendments being received in time to ensure payment accuracy.


Getting started receiving automatic updates

To take advantage of automatic updates to your payment system may require you to make some changes to your accounts or payroll systems. Your software supplier will be happy to advise you.


Manual updates

Collecting AWACS reports manually means you are unable to take advantage of the benefits of the automated option however manual processes still enable you to keep your records up to date.

But it is important that you act on the advices contained in the reports in a timely manner. This means that you will remain compliant with the Bacs Direct Credit Scheme Rules and will help you to avoid having to deal with matters such as failed or incorrect payments.
Things that are likely to be time consuming and lead to customer complaints.

Taking manual updates requires you to access your reports manually via the payment services website (http://paymentservices.bacs.co.uk) or via your Bacstel-IP software.
Action on the information contained in the AWACS advices must be taken immediately or within 3 working days of the advice being made available. To assist you with this you can set up email notifications to advise you when a report is available to ensure that they are not missed.

It is essential that you act on the AWACS advices to ensure your payment records are kept up to date.


Collecting messaging reports

You must access, and act on your advices promptly. An overview of how to access and collect reports from payment services website can be found in the Bacs document library.

This document is password protected and is available to registered users only. If you haven't yet subscribed for your password then do so now.

© Bacs Payment Schemes Limited 2014